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Landlords Checklist

Landlords Checklist

As a new landlord it can be daunting to think of all the things that may need doing to your property before you can bring it to market. Foremost have a handy checklist to help you feel secure in knowing nothing has been missed.

For further help please contact our friendly Foremost team today!

Before letting the property;

  • Clean the property
  • Carry out improvements and decorate if needed
  • Ensure the Energy Performance Certificate is valid and get a new one done if not
  • Ensure Gas Safety Certificate is valid and get a new one done if not
  • Have an Electric Installation Condition report compiled
  • Ensure working smoke detectors are installed on each floor
  • Ensure a working carbon monoxide detector is installed in any room using solid fuel
  • Have Risk Assessments for fire, legionella and asbestos completed
  • Ensure that building and / or landlord insurance is valid and get new insurance if not
  • Set up self-assessment tax account with HMRC as a business owner
  • Compile inventory of contents
  • Take photographs to advertise the property
  • Decide whether smokers and / or pets are accepted
  • Prepare an Assured Shorthold Tenancy Agreement and other documents to be signed

When a tenant has been found;

  • References
  • The full specified deposit amount
  • Evidence that they have legal right to rent in the UK

When you are happy to move forward;

  • Create a jointly signed Assured Shorthold Tenancy (AST) agreement
  • Jointly sign guarantor’s form with guarantor, if required
  • Get written confirmation from a tenant they are happy to receive letting documents
  • Jointly signed inventory of the property
  • Ensure you have the tenants full contact details
  • Take deposit from tenant
  • Tenant to set up direct debit with you for the rent
  • Take meter readings
  • Notify the council tax department of new tenants
  • Notify the utility companies
  • Protect deposit within 30 days of receiving it

Give the tenant the following;

  • Signed hard copy of the Assured Shorthold Tenancy agreement
  • Signed hard copy of the Guarantor’s agreement (if required)
  • Signed hard copy of the property inventory
  • Supply your contact details
  • Supply your bank details for direct debit payments
  • Signed hard copy of current Energy Performance Certificate
  • Signed hard copy of Gas Safety Certificate, if carried out
  • Copy of instructions for electrical and gas appliances
  • Certificate of deposit protection
  • Signed hard copy of Deposit Protection Prescribed information and clauses
  • Electrical installation work certificate for any new or modified electrics that do not include an electrical circuit
  • Key for all doors, windows and any outdoor structures such as garages and garden sheds
  • Meter box key if required

During the tenancy

  • Re-protect deposit if you create a new tenancy agreement
  • Log all communications with the tenant and create and maintain a letter / email trail
  • Respond to written complaints in writing within 14 days
  • Address anything that falls under your responsibilities

At the end of the tenancy

  • Serve the correct form of notice depending on the circumstances of the tenancy coming to an end
  • Ensure current tenants give access to prospective new tenants to view the property
  • Collect keys and any other items given to the tenant
  • Take meter readings
  • Check inventory and list any deductions
  • Tenant to sign list of deductions from deposits and amounts
  • Return whole / part of the deposit

Does this all seem daunting? Contact Foremost Lettings to see how we can tick these things off the list for you!

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